Department of Education is hiring School Clerks
Closing Date: 11 July 2025
Eastern Cape Department of Education is an equal opportunity, representative employer. It is the intention to promote representivity (race, gender and disability) in the Public Service through the filling of positions. Candidates whose appointment/transfer/promotion will promote representativeness will therefore receive preference. Persons with disability and learner disability are especially encouraged to apply. An indication of representativeness profile by applicants will expedite the processing of applications. In addition, these vacancies give preference to former special school learners and applicants with disabilities, learner disability and learners from school of skills provided they meet the minimum requirements and are able to perform all the duties required. Successful candidates will be required to work shift system.
SCHOOL ADMINISTRATION CLERK
(Candidates who applied previously for this position are advised to re-apply)
SALARY NOTCH: R 228 321.00 – R 268 950.00 per annum (Salary level 05)
CENTRE DISTRICT – NO. OF POSTS -REFERENCE NO.
Billy Technical – Alfred Nzo East – Ref no: DOE-SC03/06/2025
Xolobeni Technical – Alfred Nzo East – Ref no: DOE-SC04/06/2025
Zwelonke SS – Alfred Nzo East – Ref no: DOE-SC05/06/2025
Nkanji PS – Alfred Nzo West – Ref no: DOE-SC06/06/2025
Upper Mvenyane PS – Alfred Nzo West – Ref no: DOE-SC07/06/2025
Mzongwana PS – Alfred Nzo West – Ref no: DOE-SC08/06/2025
Bokamoso SPS – Alfred Nzo West – Ref no: DOE-SC08/06/2025
Niyona SPS – Alfred Nzo West – Ref no: DOE-SC10/06/2025
Moeketsi Grave SS – Alfred Nzo West – Ref no: DOE-SC11/06/2025
Sigidini SPS- Alfred Nzo West – Ref no: DOE-SC12/06/2025
Kwa-Shushu SSS -Alfred Nzo West – Ref no: DOE-SC13/06/2025
Enoch Mamba SSS – Amathole East – Ref no: DOE-SC14/06/2025
Biyana PS -Amathole East – Ref no: DOE-SC15/06/2025
Cunningham SSS -Amathole East – Ref no: DOE-SC16/06/2025
Qotongo JSS -Amathole East – Ref no: DOE-SC17/06/2025
BCM Inner City PS -Buffalo City Metro – Ref no: DOE-SC18/06/2025
St Johns Road JSS -Buffalo City Metro – Ref no: DOE-SC19/06/2025
De Vos Malan HS -Buffalo City Metro – Ref no: DOE-SC20/06/2025
Gubenxa PS – Chris Hani East – Ref no: DOE-SC21/06/2025
Nolusapho PS -Chris Hani East – Ref no: DOE-SC22/06/2025
Zanengqele PS -Chris Hani East – Ref no: DOE-SC23/06/2025
Ngxabangu PS -Chris Hani East – Ref no: DOE-SC24/06/2025
Quluqu PS -Chris Hani East – Ref no: DOE-SC25/06/2025
Thembelihle PS -Chris Hani West – Ref no: DOE-SC26/06/2025
Inyathi HS -Chris Hani West – Ref no: DOE-SC27/06/2025
Hoër Landbouskool Marlow -Chris Hani West – Ref no: DOE-SC28/06/2025
Upper Lahlangubo PS -Chris Hani West – Ref no: DOE-SC29/06/2025
Solomon Akena PS -Chris Hani West – Ref no: DOE-SC30/06/2025
Mzamo SSS – Chris Hani West – Ref no: DOE-SC31/06/2025
Mabele JSS – Joe Gqabi – Ref no: DOE-SC32/06/2025
Laeskool Burgersdorp – Joe Gqabi – Ref no: DOE-SC33/06/2025
Mzimkhulu PS -Joe Gqabi – Ref no: DOE-SC34/06/2025
Bishop Demont High – Joe Gqabi – Ref no: DOE-SC35/06/2025
Ethembeni SS -Joe Gqabi – Ref no: DOE-SC36/06/2025
Jamangile SS – Joe Gqabi – Ref no: DOE-SC37/06/2025
Sivukile PS OR Tambo Coastal – Ref no: DOE-SC38/0/2025
Port St Johns JSS OR Tambo Coastal – Ref no: DOE-SC39/06/2025
Tungweni JSS OR Tambo Coastal – Ref no: DOE-SC40/06/2025
Mvume Spring PS OR Tambo Coastal – Ref no: DOE-SC41/06/2025
Hillbrow PS OR Tambo Coastal – Ref no: DOE-SC42/06/2025
Tandanani SSS OR Tambo Inland – Ref no: DOE-SC43/06/2025
Nohlutha JSS OR Tambo Inland – Ref no: DOE-SC44/06/2025
Lower Mateko PS OR Tambo Inland – Ref no: DOE-SC45/06/2025
Gabazi JSS OR Tambo Inland – Ref no: DOE-SC46/06/2025
Jumba SSS OR Tambo Inland – Ref no: DOE-SC47/06/2025
Mount Packard SPS OR Tambo Inland – Ref no: DOE-SC48/06/2025
Attwell Madala HS OR Tambo Inland – Ref no: DOE-SC49/06/2025
Dalibaso SS OR Tambo Inland – Ref no: DOE-SC50/06/2025
Lutubeni SS OR Tambo Inland – Ref no: DOE-SC51/06/2025
St Johns College OR Tambo Inland – Ref no: DOE-SC52/06/2025
Jongingwe PS OR Tambo Inland – Ref no: DOE-SC53/06/2025
Majola PS OR Tambo Inland – Ref no: DOE-SC54/06/2025
Aeroville SS Sarah Baartman – Ref no: DOE-SC55/06/2025
Spandau PS Sarah Baartman – Ref no: DOE-SC56/06/2025
Paul Sauer HS Hostel Sarah Baartman – Ref no: DOE-SC57/06/2025
Hoerskool McLachlan Sarah Baartman – Ref no: DOE-SC58/06/2025
Humansdorp SS Sarah Baartman – Ref no: DOE-SC59/06/2025
Willowmore SS Sarah Baartman – Ref no: DOE-SC60/06/2025
St. Colmcile PSS Sarah Baartman – Ref no: DOE-SC61/06/2025
Jansenville PS Sarah Baartman – Ref no: DOE-SC62/06/2025
Aviation School Sarah Baartman – Ref no: DOE-SC63/06/2025
Pearston PS Sarah Baartman – Ref no: DOE-SC64/06/2025
Narsing Street PS Sarah Baartman – Ref no: DOE-SC65/06/2025
REQUIREMENTS: The ideal candidate must be in possession of Grade 12 or equivalent qualification. An exposure within admin/ corporate services environment will serve as an added advantage.
SKILLS: Good customer service. Proven clients focus and orientation experience. Sound interpersonal skills. Honesty and integrity. Basic Computer literacy and Numeracy. Good written and verbal communication skills. Preference will be given to candidates from the local area where the position is based.
DUTIES: Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component. Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Arrange travelling and accommodation. Provide financial administration support services in the component. Capture and update expenditure in component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component. Capture learners and educator data on SASSAMS. Provide general administration duties.
NB: PLEASE NOTE THAT FIRST PREFERENCE WILL BE GIVEN TO FORMER LEARNERS OF SPECIAL SCHOOLS WITH THEIR SCHOOL LEAVING QUALIFICATIONS.
DIRECTION TO APPLICANTS: Applications are to be hand delivered to relevant district offices as tabulated below, stating the relevant reference number to the school as indicated; applications must be submitted on a new Z83 Form, and should be accompanied by a recently updated, comprehensive CV including at least three contactable referees, as well as copies of all qualification(s) and ID-document and Driver’s license [where applicable]:
Alfred Nzo East
District Director: Tel: 039 – 2510975
Address: P/B X 504 Bizana 4800
Alfred Nzo West
District Director: Tel: 039 – 2560111
Address: P/B X 9003 Matatiele 4730
Amathole East
District Director: Tel: 047- 4910647 / 48 / 49
Address: P/B X 3019 Butterworth 4960
Amathole West
District Director Tel: 046- 6451179
Address: P/B X 2041 Fort Beaufort 5720
Buffalo City Metro:
District Director Tel: 043-7086229
Address: P/B X 9007 E.L 5200
Chris Hani East
District Director Tel: 047-5481097 / 99
Address: P/B X 214 Engcobo 5050
Chris Hani West
District Director Tel: 045 – 8588900
Address: P/B X 7053 Queenstown 5320
Joe Gqabi
District Director Tel: 051- 6110052 / 6342009
Address: P/B X 5026 Sterkspruit 9762
Nelson Mandela Bay
District Director Tel: 041- 4034402 / 434
Address: P/B X 3915 North End Gqeberha (Port Elizabeth) 6056
OR Tambo Inland
District Director Tel: 047- 5024268 / 200
Address: P/B X 5003 Mthatha 5100
OR Tambo Coastal
District Director Tel: 039 – 2536620
Address: Old Military Camp P.O. Box 5899, Port St Johns 5120
Sarah Baartman
District Director Tel: 049- 8072202
Address: P/B X 726 Graaff-Reinet 6280
APPLICATIONS: Hand in your application at the district office, stating the relevant reference number to the School as indicated below; Applications must be submitted on a new Z83 Form, obtainable from any Public Service department or on the internet at http://www.info.gov.za/documents/forms/employ.pdf which must be signed (an unsigned Z83 form will disqualify an application) and should be accompanied by a recently updated, comprehensive CV including at least two contactable referees, as well as certified copies of all qualification(s) and ID-document and Driver’s license [where applicable]. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. All shortlisted candidates will be subjected to a technical exercise that intends to test relevant elements of the job. All shortlisted candidates will be required to undergo pre-employment screening. New applicants who are appointment for the first time in Public Service will be appointed on a probation period of twelve (12) months. All appointed candidates will be required to sign a contract working shifts as per the approved norms and standards of the department.
PLEASE NOTE: Applications from all racial groups are welcome. However, in making appointments to the posts the department will give preference to some employment equity target groups based on the Employment Equity Plan of the Department.
