Department of Defence is Hiring for 2026 January
SECRETARY REF NO: SAAFHQUNIT/01/42/25/C3
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : SAAF Headquarters Unit, Dequar Road, Pretoria
REQUIREMENTS :
A minimum of Grade 12 (NQF Level 4) or equivalent.
Secretarial/Administration experience will be an advantage. Special requirements (skills needed):
- Knowledge of MS Word, Excel and Power Point. Typing skills.
- Language proficiency in English (written and verbal). Analytical and innovative thinking as well as problem solving skills.
- Excellent interpersonal skills.
- Sound organisational skills.
- High level of reliability.
- Ability to act with tact and discretion.
- Good people skills.
- Ability to do research and analyse documents and situations.
- Excellent secretarial skills.
- A background as legal secretary will be an advantage.
DUTIES :
- Provide a secretarial support service.
- Record appointments and events and manage the Manager’s diary.
- Receive telephone calls and refer to the correct role players.
- Be responsible for the roll call of the Unit daily.
- Provide secretarial functions in board meetings.
- Write/type documents, memorandums, letters and reports.
- Compile agenda’s and take minutes during meetings.
- Compile minutes correctly.
- Deal with classified files and documents.
- Arrange meetings and events for Manager.
- Process the travel and subsistence claims for the Manager.
- Identify venues, invite role players, organise refreshments and set up schedules for meetings and events.
- Collect all relevant documents for meetings.
- Keep Manager’s directory.
- Liaise with travel agencies to make travel arrangements.
- Prepare briefing and notes for the Manager as required.
- Keep a filing system.
- Organise social functions.
- Operate office equipment.
- Order and purchase stationary.
- Keep updated with policy and procedures.
- Co-ordinate logistical arrangements for meetings when required.
- Co-ordinate all logistical arrangements for visitors visiting the Manager.
- Monitor the Unit monthly leave register and telephone bills, ensuring payment is submitted on time.
- Remain abreast with the procedures and processes that apply in the office of the Manager.
- Provide support to Manager regarding meetings and scrutinize documents to determine actions/information/other documents required for meetings.
- Record all minutes/decisions and communicate to all relevant role players and make follow-ups on progress.
- Prepare briefing notes for the Manager as requested.
- Handle S&T advances and claims.
ENQUIRIES : Lt Col J. Songca Tel No: (012) 312 2343
APPLICATIONS : South African Air Force, Dequar Road, Private Bag X199, Pretoria, 0001 or may be hand deliver at 07 Dequar road, CBD, Pretoria or email to saafunithr@dod.mil.za
NOTE : It is the Department’s intention to promote equity (race, gender and disability) through the filling of this posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan